Shakarova Charos Amankulovna
| Tel: | (0366) 233-18-30 |
| Fax: | (0366) 233-71-75 |
| E-mail: | arxiv@sammi.uz |
| Address: | Samarkand, 18 Amir Temur street |
The archive department is one of the main structural units of the university, which operates in accordance with the statutes. History (heads of departments working in different years)
MAIN PURPOSE OF THE DEPARTMENT
The objectives of this university department are to ensure the storage, recording, use and preparation of documents for preservation, as well as their use for scientific and practical purposes before submitting documents to the state archive. The activity of the department is based on the Law of the Republic of Uzbekistan "On Archives" and the decisions of the Cabinet of Ministers (No. 101 dated April 5, 2012, No. 140 dated March 29, 1999, No. 12 dated January 12, 1999 and 1999. April 30, No. 482), as well as orders and directives of the Rector and decisions of the Academic Council of Samarkand State Medical University.
DEPARTMENT'S MAIN OBJECTIVES:
- To keep and maintain records of documents until their transfer to the provincial state archive;
- To provide information and statistics on the documents kept at the university to the Ministry of Higher and Secondary Specialised Education of the Republic of Uzbekistan and to the regional state archives and prepare documents for deposit in the state archives;
- To develop regulatory documents on archival records management (instructions, Regulations on the expert committees and archives) and agree with the Expert Review Board (ERB) of the regional archives department taking into account the specifics of the university;
- To check up scientific and historical value (significance) of the documents stored at university and to make acts of their transfer for destruction depending on term of storage with participation of experts of the regional state archive;
- To develop schedules for the submission of documents stored in the university archives to the regional state archives and submit them to the rector of the university for approval;
- to review the list of documents to be transferred to the state archives for permanent storage and the list of documents (inventories) prepared by the team of archivists engaged in economic accounting of the regional state archives and submit it for approval to the Expert Review Board (IRB) of the regional archives;
- To review the act on the transfer of overdue documents for destruction.
INVOLVEMENT OF THE DEPARTMENT IN THE UNIVERSITY'S NOMENCLATURE AND RECORDS MANAGEMENT TRAINING MANUALS
- to consider proposals to modify the retention periods of certain categories of documents and to submit these proposals to the Expert Review Board (ERB) of the Regional Archives Department for approval;
- organises the use of documents and makes copies of archived information and documents available to individuals in the prescribed manner.В настоящее время в отделе работают:
The department currently employs:
- Charos Amankulovna Shakarova, head of the department
- Two staff members work in the archive: the head of the archive department and an archivist
